Archives for September, 2010

Accounting short course – Small business accounting training – Reviewing the Trial balance example

Accounting short course – Reviewing the Trial Balance

Let us consider a comprehensive example that uses everything that we have learnt up until now.

Following are the business transactions of a newly formed business setup by Andrew.

2010 Accounting transaction

May 1 Started business with $50000 in the bank.

May 2 Bought inventory on credit from: Smith $6000, Rachel $3000, John $5000.

May 3 Bought office furniture for $4000 paid by bank.

May 4 Bought computer…

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Basic Accounting Short Course for small business – Course Guide

The basic accounting short course for small business was put together as a quick survival guide for accounting neophytes.  As small business owners  most of us understand debit and credit and the concept of Journals and Ledgers, some of us missed the formal organization of an accounting course.  The course starts with the very basics of accounting and builds up to the trial balance. The next part of this…

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Accounting short course – Small Business accounting training – The Trial Balance and accounting control

Accounting short course: Introducing the Trial Balance

Until now, we have been reviewing how to record business transactions. Given the volume and details involved in recording accounting transactions tedious work and there are chances of making mistakes. Accounting systems and accounting process realizes this limitation and has a control process in place to identify, highlight and rectify such errors. The tool we use for this…

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Basic accounting Crash Course- Small business accounting training – General Ledger example

So a quick recap. All the items that cannot come in the purchases and sales ledger have their accounts in the general ledger. Apart from these accounts sales, purchases, sales return and purchase return have their accounts in the general ledger as well. For the transaction mentioned and covered in the previous section of the accounting crash course, here are the entries in the General Ledger.

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Basic Accounting Crash Course: Small Business Accounting Training: Cash Book Example

Accounting Crash Course: Small Business Accounting: Cash Book Example

Let’s see everything in action in an example.

Following are the cash transactions of Alan’s business:

Balances brought forward from last month; cash: $6000 and bank: $300 (credit)

Jan. 3 Cash sales of $1000 paid by cheque.

Jan. 5 Paid $550 cash to Samantha for the inventory bought on credit from her. Samantha allowed a discount of $50.

Jan. 6 Received a cheque from Justin of…

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Basic Accounting Crash Course: Accounting Training for small businesses- Cash Book and recording cash discounts

Basic Accounting Crash Course: Cash Book and recording cash discounts

Up until this point we have only dealt with credit transactions. We haven’t dealt with any cash. We will now be learning how to record cash transactions. All the cash (or for that matter bank) transactions are recorded in the cash book. Following is an excerpt from a typical cash book.

Cash book excerpt

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Basic Accounting Short Course- Small Business Accounting Training- Integrating Sales, Purchases & Returns

Journals and Ledgers example

Sales Return and Purchase Return Journals

Let’s first talk about the sales return journal. Any inventory that is returned by the customers to us is first recorded in this journal. When we agree to accept the return of goods, we issue our customers with a credit note. This note no. is recorded in one of the columns of the sales return journal.

Following is an excerpt…

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Accounting Crash Course – Small Business Accounting Training – Purchases Journal and Purchases Ledger

Accounting Crash Course: Purchases Journal and Purchases Ledger

After understanding how sales journal and sales ledger work, the purchases journal and purchases ledger is a simple extension of the same concepts. Yes you are right, purchases journal does look like sales journal and it also works on the same principles as well. Following is an excerpt from the purchases journal:

Purchases journal excerpt

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Accounting crash course: Small Business Accounting Training – Sales Journal, Sales Ledger and Trade discounts

After learning how to post entries in sales journal and sales ledger you should now feel comfortable if you are asked to post a transaction including credit sales.

Before we present you with an example, there is something important that you need to know. Businesses usually offer discount to their customers. There are two types of discounts that are offered by a business, trade discount and cash discount. Some businesses…

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Accounting Crash Course: Small Business Accounting Training – Sales Journal and Sales Ledgers

Sales Journal and Sales Ledger

As explained above, the first point of recording all credit sales is the Sales Journal. Following is an excerpt from a Sales Journal.

Sales Journal excerpt

A sales journal typically contains date, customer’s name, invoice no, folio and amount of the sale. All the terms here, except for folio, are self-explanatory. Folio column in the sales journal…

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